PitSentry is your event website. Schedule, rules, sponsors, and contact pages live alongside registration — teams pick their campsite on a live map, returning teams get first right to last year's spot, vendors book booths, fans buy concert tickets, and the gate scans everyone in. Nothing to stitch together.
Also runs vendor fairs, festivals, and concert-only events — same maps, booths, tickets, and gate.
Also runs vendor fairs, festivals, and concert-only events — same maps, booths, tickets, and gate.
From the public schedule page to the first returning-team email to the last car through the gate — it all runs in one system, on your domain.
Home, about, schedule, rules, sponsors, scholarships, vendor info, contact — every public page your event needs, on your own domain, edited from the admin. Registration isn't bolted onto a site; it's built in.
Teams tap the site they want on an aerial map of your grounds. Power, water, size, and price per site. Taken sites grey out the moment they're claimed.
Last year's teams get one link and first right of refusal on their spot before the public window opens. Keep it, move it, or release it — one click.
Tents, porta-cans, power, ice — sold right in the registration flow with stock limits and a waitlist. Setup reports tell your crew where every tent goes.
Vendors register on their own booth map with pricing per location. Block off sections until you need them; open them one column at a time as you sell out.
Sell general admission and reserved tables straight from your site. Promo codes, tiers, and QR tickets — no third-party ticketing fees.
Scan teams and ticket holders in at the entrance from any phone. Live counts of who's on the grounds.
Rosters, campsite assignments, add-on setup lists, financials — exportable to Excel and printable for the gate and the setup crew.
CBA, IBCA, and LSBS bring their own judges and scoring. PitSentry hands them a clean roster with blind numbers so contest day starts on time.
Returning-team notices, confirmations with receipts and campsite details, turn-in reminders — branded to your event, sent from your name.
Three phases, one platform — no handoffs between tools.
We load last year's roster. Each team gets a link, keeps or moves their site, adds tents and porta-cans, and pays — before the public ever sees the map.
New teams pick from what's left. Vendors book booths. Fans buy concert tickets and tables. Stock limits and waitlists keep add-ons honest.
Your setup crew works from the add-on map. The gate scans everyone in. Your sanctioning body gets the roster feed. You run the event, not the spreadsheet.
A flat platform fee. We never touch your entry fees, vendor fees, or ticket sales.
Concert-only events — contact us for rates.
Get a Quote“We went searching for a single platform to run our event. For 21 years we went with 3–5 different apps and spreadsheets to make this event work. PitSentry was the app that finally consolidated everything we needed — team spots, vendor spots, team and vendor registration, returning-teams management, reports — and will handle all our concert ticketing needs without taking a cut. One platform fee and everything is ready for us next year.”
What organizers ask before they sign.
PitSentry is built by RioPlex Technology in the Rio Grande Valley, Texas, and runs Smokin' on the Rio — a CBA-sanctioned world championship cook-off with 175 teams, a vendor hall, and a concert. It was built for that event first, then made available to every cook-off that runs the same way.
Founded in 2026. One developer, one platform, no outsourced support. When you email, the person who built it answers.
Demos are free and take thirty minutes. Bring your grounds map.
See PitSentry on your own grounds map. Demos are free and take thirty minutes.
Request a Demo